Implementing a Simplified Stage Gate Process in Just 6 Months

Implementing a cross-departmental governance process is often met with resistance and for good reason.

Most organizations fear it’ll take too long, eat up too many resources, and become just another “framework” that doesn’t stick.

And frankly? Many do.

Some companies never get started. Others spend years tweaking internal versions that never gain traction. Some rely entirely on internal staff - only to lose momentum, clarity, or direction halfway through.

At Wilson Biz Consulting, we offer a different path: A Simplified Stage Gate Process that’s fully implemented in just 6 months. It’s fast. It’s practical. And it builds internal capability without overwhelming your team.

Why Our Approach Works When Others Fail

Most implementations fail because they focus on too much, too soon.

We focus on what matters most:

• Implementing the key principles of the Stage Gate Process

• Helping teams understand how the system works - not just handing over documents

• Clarifying roles, decision points, and expectations

• Embedding only the minimum requirements needed to see results fast

• Prioritizing the tools and behaviors that have the biggest impact on governance, alignment, and delivery

And we go one step further.

We introduce a powerful element most companies are missing: Opportunity Framing Workshops - designed to engage your teams early, align decision-makers, and reduce the time wasted in drawn-out prep and endless meetings.

The 6-Month Implementation Roadmap

Here’s how we are doing it - step by step.

Step 1: Align Sponsors

The challenge: 

Many implementations fail because leadership isn’t aligned from the start.

Our approach: 

We create a shared vision with your executive team. We define what success looks like, align on why this change matters, and co-design a clear launch plan.

Step 2: Current State Review

The challenge: 

Most teams try to fix problems before they understand what’s broken.

Our approach: 

We conduct interviews, review current processes, and deliver a Gap Analysis Report - so we know where to focus our energy and avoid reinventing the wheel.

Step 3: Shared Vision & Roadmap

The challenge: 

Many frameworks are pushed onto teams without their input.

Our approach: 

We co-create your roadmap with you - so everyone has a stake in the change. We define realistic milestones and momentum-building actions.

 Step 4: Governance Toolkit Development

The challenge: 

Most toolkits are too bulky and complex to use.

Our approach: 

We do the heavy lifting for you - customizing procedures, developing visual flowcharts, simplifying deliverables, and making it easy for teams to apply governance from Day 1.

Step 5: Training & Capability Building

The challenge: 

One-off training sessions rarely change behavior.

Our approach: 

We provide hands-on training, small group coaching, and access to our online portal with explainer videos, lessons, and live Q&A sessions to reinforce adoption and confidence.

Step 6: Launch & Live Support

The challenge: 

Many implementations lose steam right after rollout.

Our approach: 

We support your launch with an online community portal access, private forum, online course “Mastering Decision Gate Process” and follow up services.

 And yes - we come and go. We don’t stay forever. But we leave behind a team that’s ready and confident.

 Mistakes Most Companies Make (and How We Avoid Them):

❌ Never starting - waiting for the “perfect time” that never comes

❌ Taking years to define and roll out processes that never get used

❌ Over-relying on internal staff, who already have full workloads

❌ Dumping templates on teams without real training

❌ Thinking more complexity = better governance

❌ Not involving the people who will use the process

The Truth

Structure doesn’t slow you down. It gives you the clarity to move faster - with fewer mistakes.

We are a network of Associates who have worked on capital projects in Australia, the UK, and the US. We’ve seen what works. We’ve seen what doesn’t.

This is not just another framework. It’s a proven process used by the world’s most successful projects—refined for speed, simplicity, and buy-in.

Let’s Build It Together

If you want to reduce rework, align faster, and make better investment decisions...

You don’t need years. You need 6 months.

Visit www.wilson.biz Or DM me to book a 1:1 call.